For creative agencies

Clients, projects, contracts, time and invoices — connected

Give your agency one professional workspace for client records, projects, contracts, files, time tracking and invoicing — so a handover between account managers does not depend on someone's inbox.

Free plan: no card required. Pro: £1 per month for 3 months, then £29 per month — cancel anytime.

Handovers stop losing information

When the client record holds the brief, the signed contract, the files, the project history and the invoices, a new account manager can be useful on day one instead of week three.

  • Client records with notes, contacts and full activity history
  • Files and deliverables attached to the project
  • Universal search across clients, projects and invoices

Contracts and retainers signed and filed

Send statements of work and retainer agreements for e-signature. The signed document is stored on the client record automatically, so you always know what was agreed and when it renews.

Time that becomes an invoice

Track hours against projects, then turn them into invoice lines. Recorded costs sit next to invoiced revenue, so you can see which accounts carry the studio and which quietly run at a loss.

  • Time tracked per project and per person
  • Project costs against invoiced revenue
  • Profitability visible per client

A client-facing surface

Client portals give each account a professional place to see their invoices, contracts and files — on your own custom portal domain if you want the agency's branding rather than ours.

Works alongside the tools you already use

ProPortalBusiness handles clients, projects, contracts and invoicing. Keep the accounting software and the design tools you already use.

Simple, honest pricing

Start on the Free plan with no card and no trial clock. Pro is £1 per month for your first 3 months, then £29 per month — cancel anytime.

Common questions

Can clients log in to see their own files?
Yes. Client portals show that client their invoices, contracts and shared files, and can run on your own custom domain.
Does it replace our project management tool?
It holds projects, costs, time and files against the client. Teams that need detailed task boards often keep those alongside ProPortalBusiness.
Can we bill retainers?
Yes, by issuing recurring invoices against the client record and tracking the work delivered in the same project.